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1. Sorting Data In Excel Definition
2. Data Marker In Excel Definition

A named range, range name, or defined name all refer to the same object in Excel; it's a descriptive name — such as JanSales or JunePrecip — that is attached to a specific cell or range of cells in a worksheet or workbook. Named ranges make it easier to use and identify data when creating charts, and in formulas such as. Excel definition is - to be superior to: surpass in accomplishment or achievement. How to use excel in a sentence. Synonym Discussion of excel.

In Excel 2010, the worksheet consists of a grid of columns and rows that form cells. You enter three types of data in cells: labels, values, and formulas. Labels (text) are descriptive pieces of information, such as names, months, or other identifying statistics, and they usually include alphabetic characters. Values (numbers) are generally raw numbers. After connecting to external data, you can also automatically refresh (or update) your Excel workbooks from the original data source whenever the data source is updated with new information. Connection information is stored in the workbook and can also be stored in a connection file, such as an Office Data Connection (ODC) file (.odc) or a Data.

There are several different ways that you can input data into an Excel spreadsheet. If you spend just a few minutes learning the different methods of data input, this will help you to become much more efficient in your day-to-day work, and could save hours in the long term.

Cell Edit Mode

The most common way to enter data into Excel is to simply select a cell and type directly into it. When you do this, the cell is automatically put into edit mode.

If you then press Enter or select a different cell in your spreadsheet, the typed content remains in the cell and the cell exits edit mode.

If you later select the same cell and begin to type, this will overwrite the existing cell contents with the new text.

Therefore, if you simply want to add to, or edit the contents of a cell, without deleting the existing cell cell content, you need to put the cell back into edit mode before you start to enter the new data.

You can put a spreadsheet cell into edit mode by either:

• Double clicking on the cell, or

• Selecting the cell you want to edit and then either:

  • Clicking in the formula bar, or
  • Pressing F2.

When a cell is in edit mode, a cursor appears (either in the cell or in the formula bar), and when you type or paste data into the cell, it appears alongside the existing cell contents. Also, when a cell is in edit mode, you can move your cursor through the cell contents, using either the mouse, or the left, right, up and down arrow keys on your keyboard.

Entering a Single Value Into a Range of Cells

If you want to enter the same value into several cells, you can quickly do this as follows:

• Highlight all the cells you want to populate;
• Type the value or text into the active cell;

• Press Ctrl + Enter

  I.e. press the Ctrl key, and while holding this down, press Enter (or Return).

This copies the text you have typed into all of the cells in the selected range.

Inputting a Series of Values

If you want to enter a series of values (e.g. 1, 2, 3, 4, ...) into a range of cells, this can be done using the Excel Autofill.

See the Excel Autofill page for details of how to do this.

Importing Data Into Excel

If you have data in a different file format, you can import this into Excel. For example, to import data from a text file:

1. Select the From Text option from the Get External Data group with the Data tab of the Excel ribbon.

2. Use the browser to locate the text file with your data in it.

Excel then takes you through a series of steps in which you can specifiy how the data in the text file is to be split into separate columns, how the data is formatted in the columns, and where, in your spreadsheet, you want to paste the imported data.

Copy and Paste

Often, you simply need to copy the contents of an existing cell or range of cells into other parts of your worksheet. There are numerous ways to do this, which are explained in detail in the Excel Copy & Paste page.

A complete guide to using ribbon in Excel explains the ribbon structure, main tabs as well as how to customize, hide and restore ribbon in Excel.

As with other Office applications, Excel ribbon is your primary interface that contains every command and feature you'll ever need. What to know what Excel is capable of? Go explore the ribbon!

Excel ribbon

Microsoft Excel ribbon is the row of tabs and icons at the top of the Excel window that allows you to quickly find, understand and use commands for completing a certain task. It looks like a kind of complex toolbar, which it actually is.

The ribbon first appeared in Excel 2007 replacing the traditional toolbars and pull-down menus found in previous versions. In Excel 2010, Microsoft added the ability to personalize the ribbon.

The ribbon in Excel is made up of four basic components: tabs, groups, dialog launchers, and command buttons.

• Ribbon tab contains multiple commands logically sub-divided into groups.
• Ribbon group is a set of closely related commands normally performed as part of a larger task.
• Dialog launcher is a small arrow in the lower-right corner of a group that brings up more related commands. Dialog launchers appear in groups that contain more commands than available space.
• Command button is the button you click to perform a particular action.

Ribbon tabs

The standard Excel ribbon contains the following tabs, from left to right:

File – allows you to jump into the backstage view that contains the essential file-related commands and Excel options. This tab was introduced in Excel 2010 as the replacement for the Office button in Excel 2007 and the File menu in earlier versions.

Home – contains the most frequently used commands such as copying and pasting, sorting and filtering, formatting, etc.

Insert – is used for adding different objects in a worksheet such as images, charts, PivotTables, hyperlinks, special symbols, equations, headers and footers.

Draw – depending on the device type you're using, it lets you draw with a digital pen, mouse, or finger. This tab is available in Excel 2013 and later, but like the Developer tab it is not visible by default.

Page Layout – provides tools to manage the worksheet appearance, both onscreen and printed. These tools control theme settings, gridlines, page margins, object aligning, and print area.

Formulas – contains tools for inserting functions, defining names and controlling the calculation options.

Data – holds the commands for managing the worksheet data as well as connecting to external data.

Review – allows you to check spelling, track changes, add comments and notes, protect worksheets and workbooks.

View – provides commands for switching between worksheet views, freezing panes, viewing and arranging multiple windows.

Help – only appears in Excel 2019 and Office 365. This tab provides quick access to the Help Task Pane and allows you to contact Microsoft support, send feedback, suggest a feature, and get quick access to training videos.

Developer – provides access to advanced features such as VBA macros, ActiveX and Form controls and XML commands. This tab is hidden by default and you have to enable it first.

Add-ins – appears only when you open an older workbook or load an add-in that customizes the toolbars or menu.

Contextual ribbon tabs

In addition to the constant tabs described above, the Excel ribbon also has context-sensitive tabs, aka Tool Tabs, which show up only when you select a certain item such as a table, chart, shape, or picture. For example, if you select a chart, the Design and Format tabs will appear under Chart Tools.

How to hide ribbon in Excel

Sorting Data In Excel Definition

If you'd like to get as much space as possible for your worksheet data (which is especially the case when using a laptop with a small screen), you can minimize the ribbon by pressing the Ctrl + F1 shortcut.

Or you can hide the ribbon completely by clicking the Ribbon Display Options button at the upper-right corner of the Excel window, and then clicking Auto-hide Ribbon.

For more information, please see 6 ways to minimize and hide ribbon in Excel.

How to unhide ribbon in Excel

If suddenly all commands disappeared from your Excel ribbon and only tab names are visible, press Ctrl + F1 to get everything back.

If the entire ribbon is missing, click the Ribbon Display Options button and choose Show Tabs and Commands.

Curious to learn 4 more ways to restore the missing ribbon? Check out How to show ribbon in Excel.

How to customize Excel ribbon

If you wish to personalize the ribbon for your needs so you know exactly where everything is located, you can easily do that too.

Your entry point to most customizations is the Customize Ribbon window under Excel Options. And the shortest path to it is to right-click on the ribbon and select Customize the Ribbon… from the context menu:

From there, you can add your own tabs with any commands you choose, change the order of tabs and groups, show, hide, rename tabs, and a lot more.

The detailed steps for each customization can be found in this tutorial: How to customize ribbon in Excel.

How to show Developer tab in Excel

The Developer tab is a very useful addition to the Excel ribbon that allows you to access a number of advanced features such as VBA macros, ActiveX and Form controls, XML commands, and more. The problem is that the Developer tab is hidden by default. Luckily, it's very easy to enable it. For this, right-click the ribbon, click Customize the Ribbon, select Developer under Main Tabs, and click OK.

In the same manner, you can activate other tabs that are available in Excel but not visible on the ribbon, e.g. the Draw tab.

For more information, please see How to add and use Developer tab in Excel.

Quick Access Toolbar

In addition to the ribbon that accommodates most commands available to you in Excel, a small set of frequently used commands is located on a special toolbar at the top of the Excel window for quick access, hence the toolbar name.

The Quick Access Toolbar can also be customized and positioned above or below the ribbon. The following tutorial explains how to do this: Quick Access Toolbar: how to customize, move and reset.

That's how you use the ribbon in Excel. I thank you for reading and hope to see you on our blog next week!

Data Marker In Excel Definition

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